Hey!
Surgical Tech here - Our leadership is looking for alternatives to things like morning huddles because packing the entire OR staff into a small space doesn't exactly adhere to social distancing guidelines.
Outside of that, some of our practices just seem archaic in light of the fact that everyone has a smartphone in their pocket- like the daily schedule and on-call assignments are just taped to an office door; reference materials are scattered in binders across the OR, etc.
My thought is to digitize as much of that stuff as possible so that it all becomes searchable content that we carry in our pocket; and with the sudden demand and development that has gone into conferencing tech, now seems like a great time to modernize. The catch there is that it seems like conferencing tech is mostly focused on video communication, which imo is super overrated because the content of that meeting is lost as soon as it's spoken. Or even if the video is saved, the content therein isn't searchable.
So, I'm looking for an app with the following features:
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Compatible with iPhone, Android, Windows, and Apple OS, so that team members can access it regardless of which device they're using.
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Structured like a forum. For example, the on-call schedule could be posted as a thread for everyone to reference; and inside that thread we could discuss things like trading call shifts for that period.
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Intuitive interface. The success of this idea would be dependent on people actually using it, which they're not going to do if they don't feel like it's easy and convenient.
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Secure? I'd like your opinion on this one... We'd need at least a basic username/password setup so people could use their actual names, but beyond that, idk. The schedule has HIPAA protected info on it (pt names, etc) - can that be posted on a 3rd party application if just has a password login required to access? Some special encryption or authentication? I'm definitely not proficient with IT, but this stands out as a potential obstacle. My thought is it'd be best to just delete or black out HIPAA info before posting, but that'd be another step people would have to take, and again, they won't use it if it isn't easy.
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This one might be a tall order, but some kind of document reading capability would be incredible. The folks running the office do a lot of work on excel, so being able to upload an excel document so the contents are visible as an OP (as opposed to a file that would need to be downloaded and opened to be viewable) would help their end.
Do any of you use or know of a good option? Or if you have experience with your team attempting something like this- any do's or do not's to share?
If you haven't used something like this, would you? Or would it just be seen as another unnecessary step to further complicate the day?
Thanks all!!
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